Freight Payments Reconciliation Officer

IXOM plays a vital part in the lives of tens of millions of people every day. We’re the experts behind the scenes, who ensure safe and reliable access and help industries, businesses and local communities to thrive.

Our products, services and solutions are used across many end markets, including dairy, agriculture, viticulture, electricity, steel, food and beverage, pulp and paper, mining and construction, and water treatment (just to name a few). 

We are supported by over 1,300 people globally and our operations span across four continents and nine countries, with headquarters in Melbourne, Australia. 

About your role

Reporting to the Team Leader, as the Payment & Reconciliation Officer, you will manage the payment process for Ixom Carriers in Australia as a part of our Freight Processing team of 3. You will manage and maintain the SAP freight system to ensure accurate payment processing and act as a pivotal interface between Ixom and our contracted carriers with regards to accounts and some operational outcomes. This is an exciting opportunity to join our team in a part-time capacity with flexibility on how you want to work your hours.

Your responsibilities

• Reconciliation of carrier statements received via EDU and uploaded into our ECC SAP system
• Identification of any discrepancies between our carrier statements our records and investigation and resolution of any variations
• Ensure invoicing process reflect operational outcomes i.e. cancelled loads, demurrage.
• Credits received in timely manner for overcharges
• Work with internal and external stakeholders to ensure that payments are made following the agreed and documented process
• Work with carriers to manage the quality and timeliness of invoicing/credit receipts.
• Ensure no over-payments are made to carriers and any variances in rates are managed effectively
• Carry out any other reasonable administrative tasks as instructed
• Maintenance of all rates, routes and carrier lead times in SAP
• Manage rate changes due to fuel levy changes, new rates, new carriers, annual escalations
• Supply agreed rates in a timely manner or obtain from carriers for new business where requested
• Work with customer service with routes, lead times for correct DIFOT measures

Your skills & experience

• Demonstrated experience with payment reconciliation
• Experience in an Accounts Payable or Bookkeeping role
• Experience with SAP
• Strong Microsoft Suite skills
• Strong verbal and written communication skill
• A proactive approach to your work with a keen eye for detail

Benefits at IXOM

We take looking after our people seriously. 

For a start, you'll work for a large global organisation, where you'll not only earn a competitive salary, but you'll also have access to an Employee Assistance Program, a recognition program, and a range of health and wellness benefits and discounts. 

Our wellbeing program is second to none, and we offer a range of education assistance and learning resources, as well as secondment and promotion opportunities to help you grow both personally and professionally. 

We support what’s important to you by promoting workplace giving, diversity and providing volunteering leave, and, of course, we offer flexible working wherever possible. 

To Apply

If this sounds like you, we’d love to hear from you!

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

Our Process

At IXOM we are committed to employing individuals who align with our values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants’ suitability for a role including police / criminal background checks, medical, drug and alcohol testing, and reference checks.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact our Talent Acquisition team.